Inspect and Maintain All Company Vehicles

We have developed guidance and practical steps for you to implement each of the ten areas of focus when creating an effective Safety & Wellness Program at your organization. The following guidance correlates to focus area number eight: Inspect and Maintain All Company Vehicles.

The best way to prevent vehicle accidents is to prepare your drivers and maintain your vehicles. Regular inspections and maintenance will raise red flags if there is any damage or work that needs to be done. It’s important for drivers to immediately report any red flags to their supervisor to prevent further damage or an accident from happening.

Pre and Post-Trip Documentation
We have compiled a sample list of questions that drivers should document in a vehicle log prior to operation. (Sample logs/checklists below.)

  • Is there any body damage?
  • Is there enough fuel to get to my destination?
  • What is the current mileage?
  • Is there windshield washer fluid in the reserve?
  • Is the seatbelt intact and functional?
  • Is the oil level appropriate?
  • Am I able to adjust all settings for comfort and safety such as mirrors, seats, steering wheel, etc?
  • What does the tread wear look like on the tires?
  • Is the tire pressure at the correct level for the tires?
  • Are my mirrors adjusted properly to minimize blind spots?
  • Am I familiar with the functions of the vehicle?
  • Are the brakes, steering, and other safety systems currently working?
  • Does the vehicle have basic emergency equipment onboard; spare tire, tire iron, jack, accident warning indicator, jumper cables, and flashlight?
  • If you are in an area where you experience cold weather, does the vehicle have a blanket and shovel?

If the vehicle does not meet the driving standards set forth by your organization or the Department of Transportation, it should not be driven and you should notify your supervisor immediately.

After driving a vehicle, drivers should once again log the fuel level and document the mileage. Any features of the vehicle not working properly should be reported to a supervisor or maintenance team for attention.

Sample Logs

Vehicle Maintenance
In addition to conducting a vehicle inspection, it’s important to keep up with the vehicle’s suggested maintenance schedule. The recommended maintenance schedule will vary by vehicle. It is important to keep up with it as it will increase the longevity of the vehicle, as well as prevent unnecessary accidents due to mechanics. All documented maintenance records should be kept by the organization.